Provide a Company with their own Booking Screen

You can provide any company with their own booking screen which allows them to book direct online without needing to contact you. Their booking screen will show live availability and any prices and rules that you have set for them in their database.

Any bookings made will automatically be assigned a unit (if an iBex PMS user) just like any other online booking.

You can provide them with 2 online booking options:

  1. Via your website - They use their Company ID to login as a Registered User
  2. Custom Booking Link - They are provided with their own URL /web address link

The main disadvantage of option 1 is that they will need to go to your public booking screen to login so will be able to see what your current rates and room types are. This means that if you have offered them 10% off your rates and you have a Special Offer which is less than their rate, they may ask for a further discount. You will also not know that the booking has been made as a Registered User (if they omit to log in) whereas if they are provided their own URL /web address link to use then the booking is logged as being made through their account.

Tip - Any contact and address details that are saved in a company database will automatically be entered in the booking form as their details. All they need to do is add the Guest Name and any notes as required.

The company must be registered in your account so once you have registered them in your database please select the option below that you wish to use:

Anyone who has access to this company ID will be able to make bookings on behalf of this company at the rates that you have assigned to that company. If it is misused and you no longer want the company to have this access, you will need to duplicate the company in the database and merge the old one into the new one so that the ID will no longer be valid.

  • Select Search companies in the Users & Clients section in the menu
  • Make a note of the companies ID

    Company ID

  • Provide the company with this ID and the link to your website booking page so that they can enter it in the Registered User field.
    Once entered, only the room types and rates that are assigned to them will be shown on your booking screen.

    Registered User

Tip - We recommend trying the ID yourself before passing it to the company. It's simple - go to your website, and then access your booking screen and enter the ID in the Registered User field. If the company is set to use different rates and/or room types, these will be shown after login. Once satisfied, send the ID and the web address for your booking screen.


Anyone who has access to this company ID will be able to make bookings on behalf of this company at the rates that you have assigned to that company. If it is misused and you no longer want the company to have this access, you will need to duplicate the company in the database and merge the old one into the new one so that the ID will no longer be valid.

Company booking screen

  • Select Search companies in the Users & Clients section in the menu
  • Click on the companies ID
  • In the Details tab in the Rules section set whether or not you want the company to be able to book with just a Purchase Order reference number of their own (see note below for more information) or provide credit card details to confirm the booking.
    If you change this, click Save Company.
    Allow P/Order - If this is set as Yes, the company can book online without adding their credit card details to the booking. They just need to enter a Voucher Reference in the booking (which can be their own reference) when entering the booking details. If no reference is entered then the system will ask for their credit card details before confirming the booking.

  • Click on Company Booking Screen in the Booking Links section on the right hand side of the screen.
  • The booking screen will then open in a new tab
  • Provide the URL / web address to the company so that they can save the booking screen as one of their favourites on their computer.
    (eg http://seekom.com/accommodation/Property.php?op=seekomho50&pid=7340&ru=example&ata=yes)

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